FCP X: Library Smart Collections

Posted on by Larry

Logo-FCPX.jpgNew with the 10.2 update to Final Cut Pro X are Library Smart Collections.

A “Smart Collection” is a fancy name for a “saved search.” This search updates automatically whenever new media is added or modified that matches the criteria of the search.

In the past, Smart Collections could only apply to the media inside a single Event. Now, Smart Collections can also be applied to an entire Library, which makes searching a lot more flexible.

GETTING STARTED

Smart001

When you first create or open a project in Final Cut Pro X (v.10.2) a Smart Collection folder is created in the Library which contains five Smart Collections:

Because Library Smart Collections span the entire Library, they make finding stuff a whole lot easier. And, as you’ll learn below, you can add as many additional Smart Collections as you want.

CREATE A SMART COLLECTION

Smart002

To create a Smart Collection for an Event, first select an Event. To create a Smart Collection for a Library, first select the Library.

Smart003

While you can create a Smart Collection from the File menu (see the Extra Credit section below) is it much easier to start by first creating a search. To do so, click the small magnifying glass in the top right corner of the Browser.

Smart004

This opens what Apple calls the Filter window; I prefer to call it the Search window. Select the criteria you want to search for by clicking the Plus icon in the top right corner of the search window. You can search on multiple criteria.

Smart005

For example, here, I’m searching for all media that meets the following conditions:

And I’ve disabled searching for Text stored in either the file name or Notes field by unchecking the checkbox for Text.

As you can imagine, Smart Collection Searches can be as simple or complex as you want.

Smart006

Click New Library Smart Collection at the bottom to save this search.

Smart007

It now immediately appears as Untitled in the Smart Collections folder.

Smart008

Rename the Smart Collection by clicking the name and entering the text you want to name it. Press Return to accept the name change.

Smart009

If the name is too long to display fully in the Browser, drag the vertical line separating the Library List from the Browser to expand the width of the Library List.

Anytime you want to see all the clips that meet your search criteria, simply click the name of the Smart Collection in the Library List. As new clips are added that meet these criteria, or as clips are deleted, the Smart Collection dynamically changes so that the search results are always current.

EXTRA CREDIT

To change the search criteria for an existing Smart Collection, double-click the name of the Smart Collection in the Library List which reopens the Search window.

To delete a Smart Collection that you no longer need, select it and do one of the following:

Deleting a Smart Collection deletes the search but does NOT delete any media referenced by the search.

You can also create a Smart Collection by choosing File > New > Library Smart Collection (shortcut: Option + Cmd + N), then double-clicking the Untitled Smart Collection in the Library List to apply search criteria. While this works, I prefer creating the search first.


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6 Responses to FCP X: Library Smart Collections

  1. Julian says:

    Is there a way to stop FCPX imposing a smart collection folder onto my projects? I’m guessing not as Apple seem to think we are too stupid to actually make user choices, so it looks like another thing imposed upon my workflow I have to address and delete.

    Ah, the legacy of Steve ‘Big Bruvva” Jobs.

  2. Edgar Galo says:

    I need a way to export/import Smart Collections so I do not have to make them every time I start a new Library. Is there a way?

    What I’m doing right now is always opening an empty (no media) customized library with my own smart collections. I therefore have several empty Libraries that I use as templates. Depending on what type of assignment and workflow I’m about to aboard, I open one of these Libraries which have a customized kit of Smart Collections as well as Keyword Collections

    Nevertheless, I believe there should exist the possibility of exporting/ importing self-made Smart Collections.

    • Larry says:

      Edgar:

      Currently, FCP X does not support exporting Smart Collections.

      Larry

    • richard says:

      I created a new library called “smart folders” you can call it wahtever you want as its name is not important.

      Make sure this new library is open in the browser along with the current library you are working on.

      Drag your Personalised smart folders into this new library.

      next time you are working on a new library you can open the “smart folders” library and just drag and drop your preconfigured smart folders into the new one

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